What is OneVault used for?

OneVault is used to archive email and communication records in an encrypted store for compliance, retention, information governance, and eDiscovery searches.

Who should use OneVault?

OneVault suits IT leaders, compliance officers, legal teams, and regulated organizations that must retain and quickly retrieve communication records.

How much does OneVault cost?

OneVault uses usage-based pricing, with a starter plan listed at $600 per month rather than per-seat licensing.

Does OneVault offer a free trial?

Yes. OneVault offers a free trial so teams can test archiving and search before choosing a usage-based plan.

What are the best alternatives to OneVault?

Common alternatives to OneVault include Smarsh, Global Relay, Mimecast, and Proofpoint Archive for compliance-focused communications archiving.

OneVault Reviews, Features & Alternatives

Overview

What is OneVault?

OneVault, from Donoma, is an information governance and archiving platform for email, chat, and other communication records. It captures messages from Microsoft 365, Gmail, Slack, Teams, and Webex into an encrypted archive that can be searched without decrypting the data. Retention policies, access controls, audit trails, and case management support compliance and eDiscovery. IT leaders, compliance officers, and finance teams use OneVault to retrieve records quickly and meet retention and audit requirements.

Best for

IT DirectorsCompliance OfficersLegal TeamsFinancial Services FirmsEducation Administrators

Product snapshot

Category: Data Discovery & Exploration
Best for: Regulated communications archiving
Deployment: Cloud
Free trial: Yes
Integrations: Microsoft 365, Gmail, Slack, Teams
AI features: No

Key features

Key features of OneVault

Encrypted archive search

Search archived records without decrypting the underlying stored data.

Multi-channel capture

Archive email, chat, and meeting records from collaboration tools.

Retention policies

Set centralized retention rules to keep records for required periods.

Email tagging

Tag archived emails to group records by project or case.

Access controls

Limit who can view archives with permissions and Active Directory.

Audit trail

Track archive activity with audit logs for compliance reviews.

Reviews

OneVault reviews

3 reviews

Overall

5.0/5

Ease of use5/5
Features5/5
Value for money5/5
Customer support5/5

What users like

Fast search and retrieval
Multiple search filter options
Easy setup and training
Responsive sales and support

What users dislike

Wants more app integrations
Narrowing searches can take tries
Third-party audit reports hard to obtain
Usage pricing starts at $600 monthly

Elizabeth P.

Director of Technology

“Liked the fast search and retrieval, ease of use, email tagging for projects, and an easy setup and training process. Found that more app integrations would be welcome.”

Tracie C.

CFO

“Liked the quick search with several filter options, which helped retrieve data for an employee on extended leave. Found that narrowing searches without an exact email address can take several attempts.”

Daniel A.

Senior Network Engineer

“Liked the Cisco Jabber plugin and the vendor's help building and maintaining the archive database, plus responsive sales and support. Found it very difficult to obtain a third-party audit of the archive.”

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Alternatives

Top OneVault alternatives

Smarsh
Best for
Financial services compliance
Why choose it
Broad communications capture with supervision tools
Global Relay
Best for
Regulated communications archiving
Why choose it
Compliance archive with surveillance and eDiscovery
Mimecast
Best for
Email security and archiving
Why choose it
Combines email protection with cloud archiving
Proofpoint Archive
Best for
Enterprise email retention
Why choose it
Cloud archive tied to Proofpoint security suite

Integrations

OneVault integrations

OneVault captures records from the communication tools most organizations already use. Listed integrations include Microsoft 365, Microsoft Exchange, Microsoft Outlook, Gmail, Microsoft SharePoint, and Microsoft Teams, along with Slack, Cisco Jabber, Webex Connect, Webex Suite, and Zoom Events and Webinars. Messages and files from these sources flow into a single encrypted archive where retention policies, tagging, and search apply across channels. Active Directory integration supports access controls so only authorized staff can open archived records. One reviewer highlighted a plugin for Cisco Jabber, while another hoped to see more app integrations added over time, so buyers should confirm coverage for niche tools.

FAQ

OneVault