What is PaperStream Capture Pro used for?

PaperStream Capture Pro is used to scan paper documents in batches, enhance images, extract indexed data, and send files to storage systems.

Who should use PaperStream Capture Pro?

Records teams, back-office staff, and organizations digitizing high volumes of paper invoices, forms, and files with compatible Ricoh or PFU scanners.

How much does PaperStream Capture Pro cost?

PaperStream Capture Pro starts at about $329.99 per user per year, and a free trial is available before purchase.

Does PaperStream Capture Pro support barcode recognition?

Yes. PaperStream Capture Pro reads barcodes to separate documents and fill index fields, alongside OCR-based data extraction.

What are the best alternatives to PaperStream Capture Pro?

Alternatives to PaperStream Capture Pro include Kofax Capture, ABBYY FlexiCapture, Ephesoft Transact, and Nuance Power PDF.

PaperStream Capture Pro Reviews, Features & Alternatives

Overview

What is PaperStream Capture Pro?

PaperStream Capture Pro is front-end document capture software for scanning paper documents, enhancing images, and extracting indexed data. It supports batch scanning, OCR, barcode recognition, customizable indexing fields, and output to cloud storage and document management systems. The software pairs with production document scanners from Ricoh and PFU. Records teams, back-office staff, and businesses digitizing invoices and forms use PaperStream Capture Pro to turn high-volume paper into searchable, organized files.

Best for

Records ManagersBack Office TeamsAccounts Payable StaffSystem AdministratorsDocument Scanning Services

Product snapshot

Category: Data Extraction & Collection
Best for: High-volume document scanning
Deployment: On-premise
Free trial: Yes
Integrations: SharePoint, Box, DocuWare, Dropbox
AI features: No

Key features

Key features of PaperStream Capture Pro

Batch scanning

Scan large stacks of paper documents in organized capture batches.

Image enhancement

Clean up scanned images to improve readability and capture accuracy.

OCR extraction

Convert scanned pages into searchable text and extract key fields.

Barcode recognition

Read barcodes to separate documents and populate index values automatically.

Custom indexing

Define index fields to name, sort, and route captured documents.

Cloud output connectors

Send scanned files to SharePoint, Box, Google Drive, and others.

Reviews

PaperStream Capture Pro reviews

4 reviews

Overall

5.0/5

Features4.8/5
Value for money4.8/5
Customer support4.8/5

What users like

Accurate OCR and data extraction
Fast batch scanning workflows
Useful barcode recognition features
Customizable indexing for documents

What users dislike

Pro version is fairly expensive
Initial setup can be challenging
Many complex configuration settings
Limited control over duplex scanning

Surbhi D.

System admin

“Liked the advanced barcode, OCR, and AI-OCR features and the user-friendly design. Found the settings complex, the price somewhat high, and the initial setup challenging.”

Ehsan Q.

Business Development Executive

“Liked the fast workflows, image enhancement, barcode recognition, customizable indexing, and accurate extraction. Found the Pro version somewhat expensive with limited control over duplex scanning.”

Joey C.

Account manager

“Liked the OCR, data extraction, image processing, and the interface. Found the cost a concern and scanner compatibility somewhat limited.”

David D.

Manager

“Liked how well the software pairs with a Ricoh scanner for capturing and processing documents in the office. Noted no major drawbacks.”

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Alternatives

Top PaperStream Capture Pro alternatives

Kofax Capture
Best for
Enterprise batch capture
Why choose it
Large-scale capture with advanced classification
ABBYY FlexiCapture
Best for
Intelligent data capture
Why choose it
Strong OCR and form data extraction
Ephesoft Transact
Best for
Automated document classification
Why choose it
Smart capture for complex document sets
Nuance Power PDF
Best for
PDF creation and OCR
Why choose it
Desktop PDF editing with scan conversion

Integrations

PaperStream Capture Pro integrations

PaperStream Capture Pro sends scanned and indexed documents directly into the storage and content systems teams use. Listed connectors include Microsoft SharePoint, OneDrive, and Teams, along with Box, Dropbox, Egnyte, and Google Drive for cloud file storage. For enterprise and developer storage it supports Amazon S3, Azure Blob Storage, and Azure Files, and it can deliver files into DocuWare for document management. Index values captured through OCR and barcode recognition can name and route files to the right folders automatically. The software works with compatible Ricoh and PFU document scanners, so capture, cleanup, and delivery run from one scanning station.

FAQ

PaperStream Capture Pro