What is PII Tools used for?

PII Tools is used to find, report on, and redact personal, payment, and health data across files, email, databases, and cloud storage.

Who should use PII Tools?

PII Tools suits compliance teams, data protection officers, IT security staff, breach investigators, and MSPs handling sensitive data audits.

Where is PII Tools deployed?

PII Tools runs on-premise or in your own cloud through VMware or Docker, so scanned data does not leave your network.

How much does PII Tools cost?

PII Tools lists a Basic plan starting at $800 per month as a flat rate, and a free trial is available.

What are the best alternatives to PII Tools?

Common alternatives to PII Tools include BigID, Spirion, Varonis, and Microsoft Purview, depending on scale and environment.

PII Tools Reviews, Features & Alternatives

Overview

What is PII Tools?

PII Tools is sensitive data discovery software that scans files, email, databases, and cloud storage for personal, payment, and health data. It reports who is affected and where data lives, links findings to individuals through Person Cards, and redacts or erases data in bulk. It installs on-premise or in a private cloud, so data stays in the network. Compliance teams, IT security, data protection officers, MSPs, and breach response firms use PII Tools for GDPR and HIPAA work.

Best for

Compliance TeamsData Protection OfficersIT Security TeamsBreach InvestigatorsManaged Service Providers

Product snapshot

Category: Data Discovery & Exploration
Best for: Sensitive data audits
Deployment: Cloud / On-premise
Free trial: Yes
Integrations: Office 365, Google Drive, AWS
AI features: Yes

Key features

Key features of PII Tools

Sensitive data scanning

Finds PII, PCI, and PHI across files, email, and databases.

Person Cards

Links all data found about each individual and exports results.

Bulk redaction

Redacts or erases personal data in PDFs, spreadsheets, and images.

Interactive reports

Shows who is affected, where data sits, and how it is stored.

Scheduled scans

Runs incremental and scheduled scans to keep compliance checks current.

REST API

Automates discovery and remediation steps within existing security workflows.

Reviews

PII Tools reviews

4 reviews

Overall

4.8/5

Ease of use5/5
Features5/5
Value for money5/5
Customer support5/5

What users like

Accurate detection and clear reports
Cost-effective way to find PII
Fast and helpful support team
Data stays inside your environment

What users dislike

Large scans can take days
Heavy CPU and memory use
Name detection can be inconsistent
No real-time monitoring of changes

James H.

Principal Application Architect

“Liked that it offers a cost-effective way to locate personal data in documents. Found that person-name detection is inconsistent, particularly with last-name-first formats and text inside PDFs.”

Don A.

IT Director

“Liked the detection accuracy, the report quality, and the vendor building a custom feature within about a month. Found it lacks real-time monitoring and large scans can take several days.”

Sagar N.

Associate Head - IT

“Liked the product quality and the fast, knowledgeable support that helped the team go live quickly. Noted no major drawbacks.”

Anthony V.

Senior Infrastructure Engineer

“Liked that all scanned data stays within the organization's own environment, keeping it secure. Found that full organization-wide scans take time, depending partly on the server resources allocated.”

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Alternatives

Top PII Tools alternatives

BigID
Best for
Enterprise data discovery
Why choose it
Broad DSPM and privacy automation suite
View BigID
Spirion
Best for
Sensitive data management
Why choose it
Long-standing PII discovery and remediation
View Spirion
Varonis
Best for
File and data security
Why choose it
Strong access monitoring for file systems
Microsoft Purview
Best for
Microsoft 365 organizations
Why choose it
Native classification across Microsoft cloud apps

Integrations

PII Tools integrations

PII Tools scans a broad set of cloud and on-premise sources. Cloud connectors cover Office 365, Exchange Online, SharePoint Online, OneDrive, Google Drive, AWS, Microsoft Azure Blob Storage, and Salesforce. Database scanning supports PostgreSQL, MySQL, Oracle, and Microsoft SQL Server, while local scanning covers Windows file shares and Windows, macOS, and Linux machines. It reads over 400 file formats, including emails and attachments in local archives. Results can feed Microsoft Purview sensitivity labeling, and a REST API lets teams trigger scans and remediation from their own tools. The software installs through VMware or Docker inside the customer's network or private cloud.

FAQ

PII Tools