What is PDF-Mapper used for?

PDF-Mapper is used to automatically extract and validate data from PDF orders, invoices, and delivery notes, then export it to ERP systems.

Who should use PDF-Mapper?

PDF-Mapper suits wholesalers, distributors, and manufacturers that receive many PDF documents from partners and want an alternative to EDI.

How much does PDF-Mapper cost?

PDF-Mapper rental licenses start at about EUR 699 per year, priced by the number of PDF layouts, with no transaction fees.

Is PDF-Mapper cloud-based?

No. PDF-Mapper is installed on Windows or Linux as desktop or on-premise software, keeping document data inside the company network.

What are the best alternatives to PDF-Mapper?

Alternatives to PDF-Mapper include Docparser, ABBYY FlexiCapture, Esker, and Conexiom, depending on hosting preference and order automation needs.

PDF-Mapper Reviews, Features & Alternatives

Overview

What is PDF-Mapper?

PDF-Mapper is document processing software from Swiss vendor ExxTainer that automates the handling of PDF orders, invoices, and delivery notes. It extracts data from each document layout, validates it, flags errors, and exports it in the import format an ERP system expects. Installed on Windows or Linux, it offers an alternative to EDI projects and manual data entry. Wholesalers, distributors, and manufacturers use PDF-Mapper to process incoming PDFs from trading partners.

Best for

WholesalersDistributorsManufacturersOrder Entry TeamsAccounts Payable Teams

Product snapshot

Category: Data Extraction & Collection
Best for: PDF order processing
Deployment: On-premise
Free trial: Yes (free plan)
Integrations: SAP, Microsoft Dynamics, Sage
AI features: No

Key features

Key features of PDF-Mapper

PDF data extraction

Reads orders, invoices, and delivery notes from layout-based PDF files.

Automatic validation

Checks extracted values and flags errors before documents are processed.

ERP export formats

Generates the import files required by SAP, Dynamics, Oracle, and others.

Layout-based licensing

Prices licenses by number of PDF layouts, without transaction fees.

OCR support

Captures text from scanned documents alongside native digital PDF files.

Multilingual interface

Available in English, French, German, and Italian for European teams.

Reviews

PDF-Mapper reviews

2 reviews

Overall

4.5/5

Ease of use4/5
Features4.5/5
Value for money5/5
Customer support4.5/5

What users like

Accurate processing of PDF documents
Automatic error validation before import
Replaces costly EDI integrations
Easy and fast to use

What users dislike

No cloud-hosted version available
Requires Windows or Linux installation
Cost rises with more layouts
Setup needed for each layout

Verified Reviewer

“Liked the time savings, high accuracy, and automatic validation that catches errors before orders and invoices are processed, replacing costly EDI. Found the lack of a cloud version limiting during lockdowns.”

Khaled

“Liked using the program for multiple tasks and how easy and fast it makes handling work requirements. Noted no major drawbacks.”

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Alternatives

Top PDF-Mapper alternatives

Docparser
Best for
Cloud PDF parsing
Why choose it
Rule-based parsing with many export options
View Docparser
ABBYY FlexiCapture
Best for
Enterprise document capture
Why choose it
Mature capture with broad format support
Esker
Best for
Order-to-cash automation
Why choose it
Sales order and AP automation suite
Conexiom
Best for
Sales order automation
Why choose it
Converts customer POs into ERP orders

Integrations

PDF-Mapper integrations

PDF-Mapper is built to feed extracted data straight into enterprise resource planning systems. After it reads and validates an order, invoice, or delivery note, the software generates the import file or format the target ERP expects, so records can be loaded without retyping. The vendor names SAP, Microsoft Dynamics, Oracle, Sage, and Abacus among the supported systems. Because PDF-Mapper runs on premises on Windows or Linux, document data and exports stay inside the company network alongside internal ERP servers. This setup lets distributors and manufacturers replace partner-specific EDI links with a single PDF intake process across many trading partners.

FAQ

PDF-Mapper